General Ledger

Accurate and timely information is critical in assisting your business to achieve its strategic goals. The General Ledger module forms the core of your financial management system and includes F-R-E-E (Financial Reporting Engine in Excel) which provides direct connectivity with Microsoft Excel, facilitating a powerful range of reporting and formatting tools.

Features at a Glance

• Dynamic Reporting Structures
• Flexible Chart Structure
• Account Short Codes
• Multiple Budgets
• Future and Prior Periods
• Online Inquiries
• Recurring Journals
• External Journal updates
• Journal Entry
• F-R-E-E with General Ledger

Dynamic Reporting Structures

Greentree allows an unlimited number of multilevel “Trees” to be defined within the General Ledger that are used to group and summarise financial information within Excel. This can be used to provide different “views” of your financial information that could include completely diverse areas such as business units, geographical locations, management structures or product lines.
Trees that have been defined in Greentree’s General Ledger may be easily accessed from Excel for accurate and immediate analysis and reporting for any financial period. Information can also be extracted by account number or summarised by a particular segment of your account code, such as a cost centre. These flexible reporting structures ensure that almost any financial reporting requirement can be easily fulfilled.

Flexible Chart Structure

A flexible chart structure means you can define account codes that are relevant to your organisation or group of companies and which meet your reporting needs. The structure of the chart of accounts is completely user-definable with up to 30 characters for your account code and up to 16 different segment or level breaks. Not all companies or business units within your organisation need use the full structure; you can nominate which segments or levels are relevant to each company.

Account Short Codes

With a large number of accounts in your General Ledger, it can be difficult to remember each account number correctly. A short-code may be optionally defined against each account to assist in locating frequently used accounts. For example, each of your bank accounts may have a short-code of “BANK” plus a short description, and this can be used to locate and select the correct bank account. Use of shortcodes not only saves time, it also removes the need to always have a printed chart of accounts handy.

Multiple Budgets

Greentree supports an unlimited number of budgets, allowing multiple budget variations to be produced and tracked. Years within each budget can be closed to further changes when approved or finalised. All budgets may be created and edited in Microsoft Excel and automatically updated to and from Greentree as required.

Future & Prior Periods

Greentree allows transactions to be posted into both prior and future periods (depending on individual user security). This is particularly useful at year end where adjustments need to be posted into previous periods or where fixed costs have been identified for future periods. Financial reports can be printed for any period, which means they can be easily reprinted after adjustments have been made.

On-line Enquiries

Transactions may be viewed for any range of periods (current, past or future), ensuring the information you need is always at hand. Information may be summarised on screen by transaction type or data entry batch within each period, providing a useful “drill-down” capability to the level of detail you need. As financial transactions are entered in any part of Greentree, they are reflected immediately in the General Ledger. This allows you to see exactly what revenue or costs are in the system at any time - even if they are not yet finalised.

Recurring Journals

Recurring journals and accruals can be defined and actioned over whatever period is required. Accruals may be defined as auto-reversing which means once they have been posted they will be automatically reversed out in a future accounting period.

External Journal Updates

Considerable time can be saved by automatically posting journals from external applications such as Payroll or billing systems directly into Greentree. With flexible definitions of import formats this can be easily established and be processed at any time.

Journal Entry

Journals may be entered via the Greentree journal entry screen - or created directly from within Microsoft Excel. This means entries such as accruals may be calculated using the financial modelling tools within Excel - then simply updated directly into Greentree.